About this product

THE HEADLINE

One tool that owns the seating plan end to end: guests in, tables built with real capacities, conflicts flagged before they become day-of drama, and a printed chart plus alphabetical guest directory your coordinator can actually use.

WHO THIS IS FOR

• Engaged couples planning their own seating (especially 40–200 guest weddings)
• Wedding coordinators who want a clean, reusable seating system (one copy per client wedding — see license)
• Anyone who has a "do NOT seat these two together" list

THE PROBLEM

Seating charts are where weddings get political — divorced parents, feuding cousins, the friend group that must sit together. Couples manage it with spreadsheets and sticky notes: no capacity limits, no conflict tracking, and a seating plan that silently breaks every time someone's RSVP changes. The week before the wedding, it all gets redone from memory.

THE SOLUTION

A single offline file with two things spreadsheets structurally can't do: hard capacity enforcement (full tables refuse new guests with a clear message) and conflict flags (mark any pair KEEP APART for a red warning when seated together, or SEAT TOGETHER for an amber nudge when split). Change a seating decision and the warnings update instantly. Declined guests are excluded everywhere, and marking a seated guest Declined frees their seat automatically.

WHAT'S INCLUDED (exact files)

• SeatSmith.html — the complete seating planner as ONE self-contained file. Opens in any browser, works offline, no account, no install. Your data stays in your browser (localStorage); nothing uploads anywhere.
• GUESTS: add/edit/delete, bulk-paste a whole list, search, RSVP tracking (Confirmed/Maybe/Declined), group tags, sides, meal choices, plus-one flags, notes
• TABLES: named tables with shapes (round/rectangle/head) and capacities; visual cards with guest chips; hard capacity enforcement — full tables refuse new guests with a clear message
• ASSIGNING: drag-and-drop onto table cards, or click-to-place Seat/Move buttons; "seat whole group together" helper finds the table with the most free seats
• CONFLICT FLAGS: mark any pair KEEP APART (red warning when seated together) or SEAT TOGETHER (amber nudge when split) — warnings appear on the table cards and in a dedicated Flags tab
• STATS: seats needed, seated, unseated, tables used, seats free, with a "Count Maybe RSVPs" planning toggle
• OUTPUT: clean printable seating chart with per-table meal counts, alphabetical guest→table directory, CSV export, JSON backup/restore
• Sample wedding preloaded (24 fictional guests, 4 tables — one keep-apart pair demonstrating a warning), one-tap clear
• Quick-Start-Guide.pdf — your first 15 minutes: import → tables → assign → resolve flags → print; seating etiquette strategies (head table, singles & kids, group energy); printing; FAQ; limitations.
• README-license.txt — contents, formats, license, support

HOW IT WORKS

Download the ZIP → double-click SeatSmith.html → paste your guest list into Bulk add → create your tables → add conflict flags FIRST (before seating) → drag guests onto tables → resolve every red warning → print the chart and directory for your coordinator.

IDEAL CUSTOMER

An engaged couple with a 40–200 guest wedding and at least one "do NOT seat these two together" pair, who will add flags before seating, resolve every red warning, and export a backup before printing.

WHO IT IS NOT FOR

• Multi-event planners in one file: SeatSmith plans one event per file — copy the file for a second event; each stays independent. (Coordinators: one purchased copy per client wedding.)
• Anyone expecting RSVP collection or invitations: this is a planning tool only — it does not collect RSVPs or send invitations.
• Teams needing simultaneous multi-user editing: this is a single-file, single-user tool with data in your browser's localStorage.
• People who skip backups: clearing browser data erases your plan unless exported — the Data tab's Export backup is part of the workflow, not optional.

REQUIREMENTS & LIMITATIONS

• Prerequisites: none — a guest list is all you need. Any modern browser (Chrome, Safari, Firefox, Edge), desktop or mobile; works offline.
• SeatSmith plans one event per file. Copy the file for a second event; each stays independent.
• Guest lists come in via bulk paste (or manual entry) — there is no CSV import in v1.x. (CSV export of assignments is included.)
• App data lives in your browser's localStorage: use Export backup weekly; clearing browser data erases it unless exported.
• The sample wedding (24 guests) is entirely fictional — clear it and start fresh.
• Meal choices are recorded and counted for you to share with your caterer; nothing is sent anywhere automatically.
• This is a planning tool only — it does not collect RSVPs or send invitations.

FAQ

• Does it work offline? Yes — one HTML file, no internet, no account. Your data never leaves your device.
• Drag-and-drop or buttons? Both. Drag names onto table cards, or use Seat/Move buttons — every path enforces capacity.
• How do the conflict flags work? Pick two guests and mark them KEEP APART or SEAT TOGETHER. Violations show as red/amber warnings on the table cards and in the Flags tab.
• What happens when someone declines? Mark them Declined — they're excluded from counts and their seat is freed automatically.
• Can I import my guest list from a spreadsheet? Bulk-paste your list into the app (copy the whole column). There is no CSV import in v1.x — CSV export is included.
• What if I need help with the files? Message the seller through the Gumroad product page contact form.

DELIVERY & ACCESS

Instant download as a ZIP file (SeatSmith-v1/) after purchase. Yours to keep; free updates to v1.x.

LICENSE

Licensed to you, the buyer, for planning YOUR wedding (personal use). Wedding coordinators/planners: one purchased copy per client wedding planned with it. You may not resell, share, redistribute, or republish these files.

SUPPORT & UPDATES

Questions or problems with the files: contact the seller via the Gumroad product page. All v1.x updates are free for life.

What's included

• SeatSmith.html — the complete seating planner as ONE self-contained file. Opens in any browser, works offline, no account, no install. Your data stays in your browser (localStorage); nothing uploads anywhere.
• GUESTS: add/edit/delete, bulk-paste a whole list, search, RSVP tracking (Confirmed/Maybe/Declined), group tags, sides, meal choices, plus-one flags, notes.
• TABLES: named tables with shapes (round/rectangle/head) and capacities; visual cards with guest chips; hard capacity enforcement — full tables refuse new guests with a clear message.
• ASSIGNING: drag-and-drop onto table cards, or click-to-place Seat/Move buttons; "seat whole group together" helper finds the table with the most free seats.
• CONFLICT FLAGS: mark any pair KEEP APART (red warning when seated together) or SEAT TOGETHER (amber nudge when split) — warnings appear on the table cards and in a dedicated Flags tab.
• STATS: seats needed, seated, unseated, tables used, seats free, with a "Count Maybe RSVPs" planning toggle.
• OUTPUT: clean printable seating chart with per-table meal counts, alphabetical guest→table directory, CSV export, JSON backup/restore.
• Sample wedding preloaded (24 fictional guests, 4 tables — one keep-apart pair demonstrating a warning), one-tap clear.
• Quick-Start-Guide.pdf — your first 15 minutes: import → tables → assign → resolve flags → print; seating etiquette strategies (head table, singles & kids, group energy); printing; FAQ; limitations.
• README-license.txt — contents, formats, license, support.

Key features

• The conflict flags are the differentiator: keep-apart and seat-together pairs are enforced by warnings, not memory — the politics get planned, not discovered at the reception.
• Capacities are hard limits — overfilling is impossible by design; no more "table of 10 with 13 names."
• Declined guests are excluded everywhere; marking a seated guest Declined frees their seat automatically — RSVP changes update the plan instead of breaking it.
• Per-table meal counts on the printed chart — hand it to your caterer directly.
• Zero setup: double-click the file and start; works fully offline; add to home screen for one-tap access.
• Tested: 27 automated functional checks passed (capacity enforcement, flag detection, stats math, CSV export, backup round-trip, headless-browser UI tests).